ERP System for Secondary Schools


The goal of this software suite is to automate and simplify management, administration, and communication in educational establishments including colleges, universities, and schools. It provides a consolidated platform for effectively managing a range of administrative and academic tasks.

It has the following modules/benefits:

  • Student Information Management: Centralized database for storing and managing student information, including admissions, registrations, demographics, attendance records, grades, and disciplinary records.
  • Teacher and Staff Management: Profiles for teachers and staff members, managing their personal information, qualifications, attendance, and scheduling. Assignment of roles and responsibilities within the system.
  • Academic Management: Tools for managing academic activities such as class scheduling, timetables, curriculum management, lesson planning, and academic calendar management.
  • Attendance Management: Automated attendance tracking for students and staff. Integration with biometric systems or RFID devices for accurate attendance recording. Notification systems for absenteeism alerts.
  • Grading and Assessment: Recording and managing student grades, assessments, exams, and assignments. Calculation of GPA (Grade Point Average) and generation of report cards.
  • Fee Management: Billing and fee collection processes, including fee structure management, online payment options, overdue fee tracking, and generation of receipts and financial reports.
  • Parent and Student Portals: Secure portals for parents and students to access information such as attendance records, grades, assignments, schedules, and communication from teachers and the school administration.
  • Library Management: Cataloging and management of library resources, including books, journals, and multimedia materials. Features for issuing and returning books, tracking overdue items, and managing library inventory.
  • Communication and Collaboration: Tools for internal communication among administrators, teachers, students, and parents. Announcement boards, messaging systems, email notifications, and discussion forums for effective communication.
  • Analytics and Reporting: Generation of various reports and analytics on student performance, attendance trends, financial summaries, and other key metrics. Data visualization tools for analysis and decision-making.
  • Integration and Customization: Integration capabilities with other educational software systems such as Learning Management Systems (LMS), HR systems, and finance systems. Customization options to tailor the system to the specific needs and workflows of the institution.




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Optimum Computer Systems Ltd is a Kenyan-based Software Company that provides solutions that enhance efficiency and productivity. Our solutions result from intensified exploratory interactions with customers from diverse business practices and observations of what slows down the effective and efficient delivery of services. As a result, our software innovations are geared towards improving service delivery through tested and proven cost-effective solutions.